Data Privacy

DATA PRIVACY NOTICE

 

The Parochial Church Council (PCC) of St James Shilbottle, Northumberland

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.

Identification can be by the information alone or in conjunction with any other information

in the data controller’s possession or likely to come into such possession. The processing

of personal data is governed by the General Data Protection Regulations (GDPR).

 

2. Who are we?

The PCC of St James Shilbottle Northumberland is the data controller (contact

details below). This means it decides how your personal data is processed and for what

purposes.

 

3. How do we process your personal data?

The PCC of St James Shilbottle Northumberland complies with its obligations under

GDPR by keeping personal data up to date; by storing and destroying it securely; by not

collecting or retaining excessive amounts of data; by protecting personal data from loss,

misuse, unauthorised access and disclosure and by ensuring that appropriate technical

measures are in place to protect personal data.

We use your personal data for the following purposes:

• To enable us to provide a voluntary service for the benefit of the public in a
• particular geographical area as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the church;
• To maintain our own accounts and records (including the processing of gift aid
• applications);
• To inform you of news, events, activities and services at St James’;
• To share your contact details with the Diocesan office so that they can keep you
• informed about news in the diocese and events, activities and services that will be
• occurring in the diocese, and in which you may be interested.

 

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news

events, activities and services, process your gift aid donations and keep you

informed about diocesan events.

• Processing is necessary for carrying out obligations under employment, social

security or social protection law, or a collective agreement;

• Processing is carried out by a not-for-profit body with a political, philosophical,

religious or trade union aim, provided:

1. i) The processing relates only to members or former members (or those who

have regular contact with it in connection with those purposes); and

1. ii) There is no disclosure to a third party without consent.

 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with

other members of the church in order to carry out a service to other church members or

for purposes connected with the church. We will only share your data with third parties

outside of the parish with your consent.

 

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of

Your Parish Records” which is available from the Church of England website here:

https://www.churchofengland.org/sites/default/files/2017-

11/care_of_parish_records_keep_or_bin_-_2009_edition.pdf

Specifically, we retain electoral roll data while it is still current; gift aid declarations and

associated paperwork for up to 7 years after the tax year to which they relate; and parish

registers (baptisms, marriage, funerals) permanently.

 

7. Your rights and personal data

• Unless subject to an exemption under the GDPR, you have the following rights with

respect to your personal data:

• The right to request a copy of your personal data which the PCC of St James Shilbottle, Northumberland holds about you;
• The right to request that the PCC of St James Shilbottle, Northumberland

corrects any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary

for the PCC of St James Shilbottle, Northumberland to retain such data;

• The right to withdraw your consent to the processing at any time;
• The right to request that the data controller provide the data subject with his/her

personal data and where possible, to transmit that data directly to another data

controller, (known as the right to data portability) (where applicable);

• The right, where there is a dispute in relation to the accuracy or processing of

your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable);
• The right to lodge a complaint with the Information Commissioners Office.

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data

Protection Notice, then we will provide you with a new notice explaining this new use

prior to commencing the processing and setting out the relevant purposes and

processing conditions. Where and whenever necessary, we will seek your prior consent

to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact

the PCC Secretary at St James Shilbottle Northumberland at info@shilbottlechurch.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email

https://ico.org.uk/global/contact-us/ or at the Information Commissioners Office, Wycliffe

House, Water Lane, Wilmslow, Cheshire SK9 5AF.

 

 

St James Church Shilbottle Northumberland is a Registered Charity Number 247233

 

 

 

May 2018.